General Questions

Do you have to be a member to submit a proposal to the annual meetings?
In order to participate in the 2013 Annual Meeting you must be an active AAA member who has paid the 2013 meeting registration fee.

Non-anthropologists and anthropologists from outside of the US and Canada are eligible to receive a membership exemption, but must pay the non-member registration fee to submit an abstract, proposal or participate in the Annual Meeting Program. You must apply for the membership exemption and receive approval or denial prior to submitting your proposal. You should submit your membership exemption request well before the April 15 deadline in order to receive a decision and have time to submit your proposal. No proposals will be accepted after April 15, regardless of circumstance.

Do you need to register to submit my proposal to the annual meeting?
Yes, all participants must register before a proposal is submitted. Registration fees are as follows:
 

	Member Registration	Nonmember Registration with Member Exemption
Professional Green Registration	$218.00	$387.00
Professional	$222.00	$391.00
Student Green Registration	$92.00	$168.00
Student	$96.00	$172.00
Un- or underemployed Green Registration	$181.00	Not Available
Un- Or underempoyed	$185.00	Not Available
Retired Green Registration	$181.00	Not Available
Retired	$185.00	Not Available

What is green Registration?
AAA is offering a Green Registration type in all registration categories. By registering at the Green Registration type you'll lessen AAA's impact on the environment by NOT receiving a printed copy of the program in Chicago. Instead, you'll be able to take advantage of the program downloaded in e-reader format as well as the online program scheduler. The most up-to-date program information is always located online.  Green Registration rates are moderately reduced from the regular registration rates.

How can I obtain a refund?
Refunds are not available to participants who cancel after April 15. Exceptions are made only if a proposal is not accepted for inclusion in the 2013 Annual Meeting Program. Instructions for receiving a refund in the instance of a rejected proposal will be sent with the notifications in summer 2013.

How many roles can I hold at the meeting?
Participants may only: 1) present one paper or serve as a participant on roundtable or Inno-vent and 2) accept no more than one secondary role other than a paper presentation, such as discussant or chair.

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Individual Papers

Is there a limit to the length of my abstract?
Yes. Paper and poster abstracts have a 250 word limit. Do not include name of coauthors or references in the abstract.

My paper is part of a session, how do I link my paper to a session?
Ask your session organizer to add your name to the session; this will link your paper to the session.

I have an individual paper, how do I find a session for my paper?
Session organizers needing additional papers will post call for papers on the AAA bulletin board and section listserves. If you are unable to find a session for your paper submit your abstract and section program chairs will make sessions out of individually volunteered papers during the review period.

My co-author is not in the database what do I do?
If your co-author is not attending the annual meeting ask your co-author to request a membership exemption. This will add them to the database and allow the primary author to add them as a co-author.

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Sessions

What do I need to submit my session?
To submit a session you will need the title of your session, length of the session (1.75 or 3.75 hours), estimated attendance, session abstract, keywords, names and role of all your participants.

Is there a limit to the length of my abstract?
Session abstracts can be up to 500 words. Please do not include session participant names or references in your session abstract.

How long are sessions?
There are two session lengths, one hour and forty five minutes which is considered a single session (1.75); or three hours and forty five minutes also referred to as a double session (3.75). Single sessions have 7 fifteen minute slots all of which need to be assigned to a person or role. Double sessions have 14 slots; a mandatory 15 minute break is already factored into this session.

What roles does my paper session require?
Single sessions - Paper sessions require at least one organizer, one chair, and 7 additional roles. The 7 roles can include paper presenters, discussants, and discussion periods.
Double Sessions - Paper sessions require at least one organizer, one chair, one break and 14 additional roles. The 14 roles can include paper presenters, discussants, and discussions.

How do I add paper co-authors?
Session organizers are not able to add co-authors. The paper submitter must add co-authors in their submission.However you can see all authors by clicking on view submission on the left menu bar of your submission.

One of my participants shows as she has not registered, what will happen to her submission if she does not register before April 15?
Participants that have not met the requirements (registration and membership or membership exemption) will be dropped from the session. The session will proceed to review without the ineligible participants.

The submission site tells me that one of my participants is not eligible but my session participant has a payment receipt- what is causing the error?
There are two eligibility requirements for proposal submission. 1) AAA Membership or membership exemption (available for scholars from other disciplines or for anthropologist from other countries other than the US or Canada). 2) Registration. If the two requirements are not met participants will show as not eligible.

How do I enter my participant's paper to my session?
You can enter your participant's name but not their paper. Once you enter the participant's name, each presenter can enter their paper. Since one paper is allowed per meeting the paper will link to your session.

What does invited status mean?
Invited sessions are not subject to review and are guaranteed to be scheduled in the program. Participants of invited sessions are bound to all other meeting rules and policies.

I plan to add presenters during the summer, is this possible?
No, all changes need to be made by April 15, 2013.

My session was not accepted for invited status, do I need to re-submit for review?
No. Sessions that are not accepted will automatically be resubmitted for review. However, you may make changes to your session until the April 15 deadline.

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Roundtable

What is a roundtable?
A roundtable does not have any papers and does not have any time structure for each participant.

What roles are required for a roundtable?
Each roundtable must have an organizer, chair and presenter. Other roles available in a roundtable are discussion and breaks.

Are roundtables guaranteed a spot in the program?
No, roundtables follow the same review process as paper sessions.

How many slots are in a roundtable?
Single sessions have 7 slots, and double sessions have 14 slots and already include one mandatory break.

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Special Events

What are special events?
Special Events are business meetings, committee and board meetings, workshops, and receptions. These events are scheduled as part of the special events program and are the responsibility of the executive office.

Does a special event count against my two roles?
No. Special events do not count against your participation in the scholarly program.

When are special events scheduled?
To avoid conflicts with scientific sessions, most special events are limited to 1.25 hours and are scheduled during the times 12:15–1:30 pm and after 6:00 pm. Special events cannot be scheduled in overlapping times with the AAA Annual Business Meeting (Thursday 6:15 pm-7:45 pm) and are subject to space available basis. Any group not affiliated with AAA (i.e. Sections, Interest Groups, Committees) will be required to pay a $500 special event fee. This fee covers publication in the official programs, room rental and administrative costs.