Annual Meeting FAQs

Know Before You Go!

Where does the meeting take place?
Scholarly sessions and special events will take place at the Chicago Hilton, Renaissance Blackstone, and Essex Inn, highlight on the map to the right.

Where should I stay?
The Hilton, Rennaissance Blackstone, Palmer House Hilton, and Chicago Essex Inn all have discounts for the Annual Meetings.

Do I need to register in advance?
All attendees of the 112th Annual Meeting must be registered. Discounted advance registration rates are available until September 30, 2013. After September 30th attendees can still register but rates will go up to the set onsite rates. Online registration has been closed this year as of November 5th.

Where is registration located?
Registration will be located at the Chicago Hilton's lower level, Salon D. Come to Salon D during registration hours and pick-up your name badge, conference tote and program. You are required to wear your name badge for entry to all AAA Annual Meeting activities.

Registration Hours

Wednesday, November 20 10:00AM - 7:00PM
Thursday, November 21 7:30AM - 5:00PM
Friday, November 22 7:30AM - 4:00PM
Saturday, November 23 7:30AM - 3:00PM

Is it possible to receive a refund of registration fees?
AAA policy does not allow for refunds of registration fees. There are two exceptions to this policy:

  1. Presenters who submitted a proposal and the proposal was not accepted for appearance on the Program. If your proposal was not accepted, please email AAA staff ( by October 15 to request a refund.
  2. If you have a medical condition that no longer permits you to travel to the Annual Meeting. Please send a request to AAA meetings staff, accompanied by a doctor's note, to

Is there a dress code?
The AAA Annual Meeting is a professional academic conference. Business casual attire is strongly recommended, particularly for those presenting research during the meeting.

CC_Aerial_Trump_DuSableHarbor_SmallAre meals included in my registration fee?
No, there are no formal meals included in the Annual Meeting program. The Welcome Reception on Thursday, November 17 will feature light appetizers and a cash bar. Several AAA Sections, Affiliates and Universities typically host receptions in the evening that may or may not be open to attendees. Check your program for more information on these evening activities.

Is wi-fi available in the Chicago Hilton?
Yes! Thanks to our generous sponsors, Intel, wireless internet will be available in public areas of the Chicago Hilton for attendees use. Bring your laptops or your smart phones to keep connected!

Is the Exhibition open to all attendees?
Yes! The Exhibition Hall is a collection of top publishers, film producers, resources, and organizations who serve the discipline. Stop by to chat with representatives from these companies and see what products they have available.

Exhibit Hall Hours

Thursday, November 21


Friday, November 22 8:00 AM - 5:00 PM
Saturday, November 23 8:00 AM - 4:00 PM

Are there any must-attend events?

All of them!

What about social media?
Keep in touch! You can stay on top of the most up-to-date annual meeting information by connecting with AAA in a number of ways:

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Pearson Higher Ed

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