Annual Business Meeting

Procedure for Resolutions and Motions

The next Annual Business Meeting of the AAA will be held on Thursday, November 21, 2013, at the Chicago Hilton Hotel, Waldorf Room. The meeting will be from 6:15-7:30 p.m., Thursday evening. The AAA by-laws require that a quorum of 250 members in good standing be present to transact official business at the Meeting.

The Business Meeting provides an opportunity for AAA members to present resolutions or make motions for consideration and potential adoption by the Association. Resolutions are written statements of position or action, typically dealing with matters of substance and/or complexity. Resolutions should follow the format as described in Roberts Rules of Order, Newly Revised.

AAA’s By-laws require that resolutions must be received 30 days in advance of the meeting to be placed on the Annual Business Meeting Agenda for consideration by the membership. This year, resolutions must arrive in the AAA offices, addressed to the AAA Secretary Margaret Buckner, no later than 5:00 p.m ET. October 18, 2013.
Resolutions properly submitted in advance of the Business Meeting will be placed on the agenda for consideration. If adopted by the Business Meeting, such resolutions are automatically placed on the next mail ballot for a vote by the entire AAA membership.

If there is no quorum at the Annual Business Meeting, members present may suspend the rules by a 2/3 majority vote. If the rules are suspended, members present may convene as an informal gathering, motions adopted are considered a recommendation to the Executive Board.
Resolutions submitted for consideration at the Annual Business Meeting should be accompanied by:

  1. Name, mailing address, phone number and email address of each person submitting the resolution.
  2. Necessary background information or description of the action being proposed.
  3. An estimate of the cost to the Association were the resolution to be enacted.

Resolutions should be addressed to AAA Secretary Margaret Buckner. Please mark all such submissions "Attention Kim Baker, Manager Organizational  Governance" and send them via mail, fax or email to AAA, 2300 Clarendon Blvd. Suite 1301, Arlington VA, 22201-3357; or kbaker@aaanet.org. Questions should be directed to Kim Baker, 703/528-1902, ext 1170.